New England Historic Genealogical Society

99-101 Newbury Street
Boston, MA 02116

Date Posted:
October 01, 2019

Eastern Massachusetts



Executive Assistant to the President and CEO-reopened


American Ancestors / New England Historic Genealogical Society (NEHGS) seeks an Executive Assistant to the President and CEO. The candidate will provide administrative support to the President and CEO and executive office.

Duties and Responsibilities:

  • Manages the President and CEO’s calendars and schedules appointments, requiring interactions with donors, members of the board of trustees and staff on all levels and across all departments.
  • Executes substantive projects and other duties as assigned by the President and CEO.
  • Screens incoming calls and correspondence and responds independently when possible.
  • Organizes meetings and events by arranging schedules, facilitating the design and issuance of invitations and event information, arranging facilities and caterers, coordinating speakers and controlling event budget.
  • Prepares agendas, notices, minutes and resolutions from NEHGS meetings and assists with the preparation of presentations for internal and external meetings, lectures and events.
  • Composes confidential correspondence and reports. Prepares payment requests and organizes monthly expense reports of President and CEO.
  • Creates, updates, and maintains database and spreadsheet files.
  • Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings and events.
  • Maintains confidentiality of all organizational, personnel and research matters.
  • Works closely in cooperation with fundraising and development team.
  • Minimum 5-7 years of professional work experience in nonprofit business environment as an Executive Assistant.
  • Strong organizational skills and ability to prioritize
  • Verbal and written communication skills
  • Customer service experience
  • High level of attention to detail
  • Event planning knowledge.
  • Strong knowledge of computer/internet skills, such as: Word, Excel, PowerPoint, Outlook; experience with CRM platforms is required.


Bachelor’s degree.


Benefits for full-time staff include: generous pooled time off (PTO), 12 paid holidays, medical, dental, short- and long-term disability, life insurance, retirement plan 403(b), health care/dependent care flex spending plan, employee discounts, employee assistance program, tuition reimbursement program, professional development, direct deposit, free admission, and much more!

How To Apply:

Email a compelling cover letter and a resume to No phone calls, please.

Apply by:
October 07, 2019
Competitive nonprofit salary and exceptional benefits package.
About this Organization:

American Ancestors / New England Historic Genealogical Society (NEHGS) is America’s founding genealogical organization and the most respected name in family history. Established in 1845, American Ancestors / NEHGS is the nation’s leading resource for family history research. American Ancestors / NEHGS provides comprehensive family history services through an expert staff, original scholarship, educational opportunities, world-class research center, and award-winning website,, to help family historians of all levels explore their past and understand their families’ unique place in history.

American Ancestors / NEHGS is a member-based nonprofit corporation dedicated to advancing the study of family history in America and beyond, by educating, inspiring, and connecting people through our scholarship, collections, and expertise.

As the flagship genealogical society in the nation, American Ancestors / NEHGS serves more than 260,000 members and millions of online users with more than a billion searchable records on, and through the assistance of a full-time staff of more than 100  genealogical experts and nonprofit professionals.