José Mateo Ballet Theatre

400 Harvard Street
Cambridge, MA 02138

Date Posted:
September 12, 2019

Eastern Massachusetts



Administrative Assistant


José Mateo Ballet Theatre seeks a highly motivated and organized individual to join our team as full-time Administrative Assistant. The Administrative Assistant is responsible for overseeing the smooth operation of the studio programs, serving as the point of contact with clients, and supporting day-to-day organizational operations. Specific responsibilities include:

Program Support: The Ballet School

· Oversee studio work-study program and volunteers.

· Manage schedule of educational program staff including faculty and pianists.

· Maintain school’s database as well as billing and collections for educational programs.

· Liaise with students and parents, signing-in daily ballet classes and being the face of the organization as clients enter the studios.

· Assist with the Dance for World Community festival and the annual performances of the Nutcracker

Administrative Support

· Serve as receptionist, answering phones and welcoming visitors and clients.

· Maintain organizational calendars, studio usage, and senior management schedules.

· Schedule organizational meetings and provide support around meeting preparation.

· Manage office supplies, materials, equipment, phone system, and other technology needs through IT consultant.

· Provide administrative support including assistance with mailings, filing and other tasks.


· Impeccable organizational skills with superior attention to detail.

· Appreciation for the arts.

· Ability to work with a diverse range of community members.

· A background in ballet is preferable.

How To Apply:
Please forward a resume, cover letter and salary requirements to Gabrielle Domb at
Apply by:
October 15, 2019
About this Organization:
José Mateo Ballet Theatre is a vibrant and diverse community of artists, arts educators, students, audience members, and partnering organizations working at the intersection of artistic excellence, innovation, and social change. Directed by Cuban-born founder José Mateo and incorporated as a not-for-profit in 1986, JMBT has developed from a single studio dance school into the largest minority led performing arts organization in Greater Boston. In the local market, José Mateo Ballet Theatre is the 12th largest performing arts organization. JMBT is the 71st largest dance company, 50th largest ballet company, and 6thlargest minority-led dance organization in America.

The defining feature of José Mateo Ballet Theatre is the successful alignment of excellence, innovation and creativity, social responsibility, and financial sustainability to build and strengthen community. While José Mateo Ballet Theatre is widely recognized as New England’s leading producer of new, critically acclaimed ballets, it is also renowned for its inclusive, humanistic approach to training, extensive outreach to disadvantaged children and families, effective community engagement and the integration of diversity in thought, appearance, ability and cultural backgrounds.

In 2000, the organization secured a long-term lease on Old Cambridge Baptist Church, listed in the Registry of National Historic Places and centrally located in Harvard Square. The facility houses the organization’s administrative offices, four classroom studios and the company’s 6,000 sq. ft. performance venue, The Sanctuary Theatre. Currently, The National Trust for Historic Preservation is developing a case study highlighting the development of José Mateo Ballet Theatre’s home as an outstanding example of “best practices” in adaptive reuses of a house of worship in the United States. 

JMBT is committed to equal opportunity and nondiscrimination in all programs, services and employment and does not discriminate on the basis of race/ethnicity, economic background, cultural background, religion, sex, national origin, ancestry, age, sexual orientation, marital status, disability, criminal history or veteran status.