Office and Administrative Coordinator
Education Success Coordinator, full-time, reporting to the Education Programs ManagerJob Summary:
The primary responsibility for the Education Success Coach is to support college students as a transitional coach, to
ensure that they persist through college and eventually earn a degree. Through workshops and one-on-one coaching sessions, both
at Hyde Square Task Force and on college campuses, the Coach will work with students to set educational goals, to balance their
academic course load, and direct them to resources and supports to help them achieve their higher-education goals. Additionally,
the Education Success Coach will work as an integral member of the Jóvenes en Acción (Youth in Action) team. The Coach will work
directly with students in grades 9-12 to ensure that they receive the necessary educational support to graduate from high school.
Additionally, the Education Success Coach will work alongside the Education Programs Manager to cultivate partnerships and future
opportunities for the Jóvenes en Acción and College Success programs.Major Responsibilities:
- Perform basic bookkeeping activities, including:
- Receive and process pledges and payments
- Receive and process bills, invoices, and reimbursement
- Generate checks for payment and reimbursements
- Process payroll / Enter annual budget into QuickBooks
- Support Director of Finance and Facilities in preparing invoices on a timely basis as required by public and
- Support Director of Finance and Facilities in preparing and executing annual audit
- Help in the preparation of finance reports
Other administrative responsibilities
- Maintain accurate employee records
- Assist in vendor relationship management
- Greet and interface with visitors, program participants, vendors, and contractors
- In close collaboration with the Director of Finance and Facilities, monitor office and facility expenditures and handle
all office contracts (equipment rentals, service, repairs etc.) Monitor office supplies and inventory and place orders
- Support the Executive Director with various administrative tasks
- Participate/assist in HSTF related events, as needed
- The above list is not an exhaustive statement of every duty and responsibility required. Other duties may be assigned.
- Proven experience as office coordinator or in a similar role
- Customer service experience a plus
- Knowledge of basic bookkeeping principles, systems, and procedures
- Outstanding knowledge of MS Office, “back-office,” and accounting software
- Working knowledge of office equipment such as copy machines
- Excellent communication and interpersonal skills
- Organized with the ability to prioritize and multi-task
- Enthusiasm, positive sense of humor, ability to take initiative, and professionalism
- Associate’s/Bachelor’s degree; BS/BA in human service administration a plus
How To Apply:
Interested candidates must be authorized to work legally in the United States. Candidates should submit
their resume and cover letter to firstname.lastname@example.org . No walk-ins or phone calls please.
Hyde Square Task Force is an equal opportunity provider and employer. We value having a diverse staff who are representative of the community
we serve and bring to our organization a variety of traditions, experiences, and points of view. Individuals of all backgrounds are strongly
encouraged to apply.
August 27, 2019
Anticipated salary range is $42,000 to $45,000 commensurate with experience. Benefits include: medical insurance, parking, vacation time, personal days, paid holidays, 403(b) program, and more
About this Organization:
At Hyde Square Task Force, youth are at the heart of what we do. We believe youth have immense potential, yet at the same time research tells us that they face many obstacles.
When HSTF was founded in the late 1980s, a coalition of neighbors and community leaders felt a sense of urgency to address the violence and economic and social challenges facing the Hyde/Jackson Square neighborhood of Jamaica Plain. Today the neighborhood is known as Boston’s Latin Quarter, and while in some ways our community has transformed, many challenges persist.
HSTF now engages over 800 youth ages 6–25 in college and career preparation, Afro-Latin arts and cultural enrichment, and community-building initiatives. In doing so, we ensure that youth have the arts and educational opportunities they need and deserve in order to be successful, and that their voices and cultures are valued and celebrated in Boston’s Latin Quarter and beyond.
Our work is guided by our mission: to amplify the power, creativity, and voices of youth, connecting them to Afro-Latin culture and heritage so they can create a diverse, vibrant Latin Quarter and build a just, equitable Boston.