Reporting to the Vice President for Advancement, the Advancement
Coordinator’s primary responsibilities encompass support for all fundraising
and related operations for the American Antiquarian Society
Manage administrative duties for the Advancement
office including but not limited to producing correspondence and mailings
(USPS, email and Constant Contact), answering questions from constituents,
maintaining departmental records, and filing.
Support the Vice President in her fundraising
work by drafting letters and proposals, meeting materials, and information for
communications in all media. Produce reports to institutional—e.g. NEH and
foundations—and individual donors as needed.
Manage the constituent information database
(currently Raisers Edge), entering gifts and pledges, generating
acknowledgments, producing regular reports, and keeping prospect management
information up to date, while maintaining the integrity of giving records
online and in paper files.
Produce lists, both for mail and email, for all
advancement purposes, and for other institutional events as requested.
Manage the Annual Fund by preparing multiple
mail merges, coordinating with the mail house, monitoring results, and
producing regular reports and analysis.
Update data and statistical reports annually for
use in grant requests.
Maintain and update department calendar showing
soft and hard deadlines for all annual campaigns, appeals, and reports as well
as for institutional and individual donors and prospects
Assist with coordination of institutional
meetings, including donor events.
Serve as a member of a two-person advancement
team by participating in development events and other efforts as appropriate
and necessary. Some evening work required; very occasional weekend work.
Supportive functions: other
duties as assigned
SPECIFIC JOB KNOWLEDGE, SKILLS AND
ABILITY REQUIRED –The individual must possess the following knowledge, skill/s
and abilities and be able to explain and demonstrate that he or she can perform
the essential functions of the job, with or without reasonable accommodation.
Experience with Microsoft Office Suite.
Experience with constituent management databases, such as
Administrative experience, development office preferred, nonprofit
Excellent oral and written communication skills; excellent
Ability to work independently with little supervision
Ability to manage multiple
deadlines and tasks simultaneously; calm demeanor under pressure
Ability to organize and prioritize work; ability to work as part
of a team
EDUCATION: Bachelor’s degree required
CERTIFICATES/ LICENSES REQUIRED:none
LANGUAGE SKILLS: Ability to read, understand, speak and
write in Standard English;
to communicate effectively in English with individuals in person, over the
telephone, and via
PHYSICAL DEMANDS: The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job with or without reasonable accommodation.
require periods of standing, walking, sitting.
Duties require occasional periods of climbing or balancing,
pulling/pushing items including book trucks with materials, lifting/carrying
items weighing up to approximately 30 lbs., reaching with arms and hands. Vision and hearing at or correctable to
“normal ranges.” Other physical tasks include use of hands for basic
grasping/manipulation, use of hands for fine manipulation, occasional reaching,
stooping, bending, kneeling, crouching, and keyboarding. Physical duties are
subject to change. Must be able to
transport oneself to work-related meetings, workshops, conferences, etc.
as well as position incumbents, who become disabled as defined under the Americans
with Disabilities Act must be able to perform the essential job functions (as
listed) either unaided or with the assistance of a reasonable accommodation to
be determined by management on a case by case basis.
duties are performed indoors in office environment with artificial light and
cool, thermostatically controlled temperatures. The noise level is low. May be
exposed to dust, mold, and/or other organic material or other irritants.
Hazards are considered minor and controllable.
How To Apply:
Submit a letter of application, resume and contact information for three
professional references electronically to firstname.lastname@example.org
with “Advancement Coordinator”
in the subject line. The American Antiquarian Society is an equal opportunity
employer in accordance with applicable federal and state laws
Position open until filled.
August 10, 2019
About this Organization:
A national research library of early American history and culture, specializing in collections of material printed prior to 1877. AAS offers wide range of innovative programs and services to diverse audience including scholars, teachers, post secondary students, genealogists, and the general public.