American Antiquarian Society

185 Salisbury Street
Worcester, MA 01609

Date Posted:
July 09, 2019

Central Massachusetts



Advancement Coordinator



Reporting to the Vice President for Advancement, the Advancement Coordinator’s primary responsibilities encompass support for all fundraising and related operations for the American Antiquarian Society

Essential functions:

· Manage administrative duties for the Advancement office including but not limited to producing correspondence and mailings (USPS, email and Constant Contact), answering questions from constituents, maintaining departmental records, and filing.

· Support the Vice President in her fundraising work by drafting letters and proposals, meeting materials, and information for communications in all media. Produce reports to institutional—e.g. NEH and foundations—and individual donors as needed.

· Manage the constituent information database (currently Raisers Edge), entering gifts and pledges, generating acknowledgments, producing regular reports, and keeping prospect management information up to date, while maintaining the integrity of giving records online and in paper files.

· Produce lists, both for mail and email, for all advancement purposes, and for other institutional events as requested.

· Manage the Annual Fund by preparing multiple mail merges, coordinating with the mail house, monitoring results, and producing regular reports and analysis.

· Update data and statistical reports annually for use in grant requests.

· Maintain and update department calendar showing soft and hard deadlines for all annual campaigns, appeals, and reports as well as for institutional and individual donors and prospects

· Assist with coordination of institutional meetings, including donor events.

· Serve as a member of a two-person advancement team by participating in development events and other efforts as appropriate and necessary. Some evening work required; very occasional weekend work.

Supportive functions: other duties as assigned


SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITY REQUIRED –The individual must possess the following knowledge, skill/s and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

· Experience with Microsoft Office Suite.

· Experience with constituent management databases, such as Raiser’s Edge.

· Administrative experience, development office preferred, nonprofit environment preferred

· Excellent oral and written communication skills; excellent interpersonal skills

· Ability to work independently with little supervision

· Ability to manage multiple deadlines and tasks simultaneously; calm demeanor under pressure

· Ability to organize and prioritize work; ability to work as part of a team


EDUCATION: Bachelor’s degree required


LANGUAGE SKILLS: Ability to read, understand, speak and write in Standard English;

Ability to communicate effectively in English with individuals in person, over the telephone, and via

the printed word

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation.

Duties require periods of standing, walking, sitting. Duties require occasional periods of climbing or balancing, pulling/pushing items including book trucks with materials, lifting/carrying items weighing up to approximately 30 lbs., reaching with arms and hands. Vision and hearing at or correctable to “normal ranges.” Other physical tasks include use of hands for basic grasping/manipulation, use of hands for fine manipulation, occasional reaching, stooping, bending, kneeling, crouching, and keyboarding. Physical duties are subject to change. Must be able to transport oneself to work-related meetings, workshops, conferences, etc.

Applicants, as well as position incumbents, who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.


Most duties are performed indoors in office environment with artificial light and cool, thermostatically controlled temperatures. The noise level is low. May be exposed to dust, mold, and/or other organic material or other irritants. Hazards are considered minor and controllable.

How To Apply:

To apply: Submit a letter of application, resume and contact information for three professional references electronically to with “Advancement Coordinator” in the subject line. The American Antiquarian Society is an equal opportunity employer in accordance with applicable federal and state laws

Position open until filled.

Apply by:
August 10, 2019
About this Organization:
A national research library of early American history and culture, specializing in collections of material printed prior to 1877. AAS offers wide range of innovative programs and services to diverse audience including scholars, teachers, post secondary students, genealogists, and the general public.