Museum of Science

Science Park
Boston, MA 02114

Date Posted:
July 10, 2019

Central Massachusetts



Executive Assistant and Administrative Manager for Advacement Division


Executive Assistant and Administrative Manager

Museum of Science, Boston

Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.


The Executive Assistant and Administrative Manager within the Office of Advancement is responsible for addressing both short and long term functionality throughout the Division including financial reporting, personnel issues, office systems, procedure and policy compliance, and facilities/space concerns. They will manage the flow of work through the office by performing complex and varied duties, coordinating with all aspects of the Museum. This position proactively organizes the SVP schedule, is responsible for high-level logistical and external correspondence, special projects, compiling reports, and planning/preparing presentations. They supplement support for SVP prospect management, and leader among other staff support in the office.


  • Assist SVP and AVPAO in implementing systems, workflows, and processes including, but not limited to:
    • Weekly, monthly, quarterly and annual budget projection and revision; revenue and expense reporting
    • Annual operating planning process for 11 business and service units
  • Support AVPAO efforts in oversight of:
    • Four teams encompassing 20+ staff
    • Oversee the day-to-day general office management for a division of 40+ as it relates to personnel support, procurement, facilities/space needs, and administrative staffing coordination.


This position is full-time, Monday-Friday, 40 hours/week.


Senior Vice President, Advancement



  • Bachelors of Science or Arts degree.
  • 5 or more years of Fundraising and/or non-profit, office management experience.
  • Experience in implementation of strategic planning, business management, organizational development, and/or organization building.
  • Demonstrated written communication skills to prepare and edit effective correspondence, business plans, proposals, and creative solicitation materials; demonstrated oral communication skills to make persuasive presentations to individuals and groups.
  • Demonstrated experience working with organizational leadership, staff, donors, prospects and volunteers. Ability to maintain high level of confidentiality and working relationships with others.
  • Proven ability to work independently and to take initiative on projects.
  • Demonstrated ability to set priorities and to perform under pressure in a fast paced office environment.
  • Demonstrated knowledge of management information systems and software programs such as Microsoft Office and the integration of such programs with other donor based gift records and systems.


Exempt (Salaried). Commensurate with experience.


Benefits for full-time, exempt (salaried) staff include: free parking, T accessibility, 23 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!

The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.

How To Apply:
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
Apply by:
September 04, 2019
About this Organization:
In 1830, six men interested in natural history established the Boston Society of Natural History, an organization through which they could pursue their common scientific interests. Devoted to collecting and studying natural history specimens, the society displayed its collections in numerous temporary facilities until 1864, when it opened the New England Museum of Natural History at the corner of Berkeley and Boylston Streets in Boston's Back Bay. That Museum is now known world-wide as the Museum of Science.

After World War II, under the leadership of Bradford Washburn, the Society sold the Berkeley Street building, changed its name to the Boston Museum of Science (later, dropping Boston from the name) and negotiated with the Metropolitan District Commission a 99-year lease for land spanning the Charles River Basin, now known as Science Park. In 1948, the Museum designed and built the first traveling planetarium in New England to promote the development of a new Museum building. The cornerstone for the new Museum was laid at Science Park a year later, and a temporary building was erected to house the Museum's collections and staff.

In 1951, the first wing of the new Museum officially opened, making the Museum the first to embrace all the sciences under one roof. Comprising 14,000 square feet of exhibit space, the new Museum's first wing was already much larger than the entire exhibits area of the old Berkeley building. That same year, one of the most endearing and memorable symbols of the Museum, 'Spooky,' the Great Horned Owl, was given to the Museum as an owlet. Spooky lived to the age of 38 years, becoming the oldest known living member of his species.During the next two decades. the Museum greatly expanded its exhibits and facilities. In 1956, the Museum was successful in campaigning for a Science Park MBTA station that now brings visitors to within 200 yards of the Museum. The Charles Hayden Planetarium, funded by major gifts from the Charles Hayden Foundation, opened in 1958.

By 1968, further building expansion was under way as ground was broken for the Museum's west wing which was completed in the early 1970s. The Elihu Thomson Theater of Electricity, which houses the 2 1/2 million-volt Van de Graaff generator -- the two-story tall high voltage electricity generator given to the Museum by the Massachusetts Institute of Technology in 1956-opened in 1980.

The Museum has remained on the cutting edge of science education by developing innovative and interactive exhibits and programs that both entertain and educate.

Two of the Museum's more recent additions, the Hall Wing housing the Roger L. Nichols Gallery for temporary exhibits, and the Mugar Omni Theater, exemplify the Museum of Science's commitment to making science fun and accessible to all. The Mugar Omni Theater, opened in 1987, utilizes state-of-the-art film technology to project larger-than-life images onto a five-story high, domed screen, creating a 'you are there' experience for viewers.

More than 1.6 million people visit the Museum and its more than 400 interactive exhibits each year.