for highly autonomous and qualified Bookkeeper/Assistant to help me grow a
successful and rapidly-growing graphic design firm, real estate ventures, and a
busy household with 2 children.
will be onsite in Medford, MA 15-20 hours a week in the morning or early
afternoon. Open to moving to a virtual role over the long-term. Role could eventually become full-time.
experienced in Quickbooks, payroll, admin, and customer service. Must be
tech-savvy and comfortable on a Mac computer environment. Dependability and
confidentiality are crucial.
with project management software, Dropbox, Google environment, Gusto payroll,
Zoom, Microsoft Office, or an understanding of graphic design files would be a
the principal of a prolific graphic design firm specializing in brand, print,
and web solutions for education and non profit. We work with higher ed,
nonprofits, and governmental agencies to deliver outstanding creative concepts,
strategic design solutions, streamlined production processes, and detailed
schedules. We have a laser-sharp eye for detail in both design and content. We
are a virtual firm with 4 employees in several different east-coast cities. My
office space is below my house. We also work closely with writers,
proofreaders, photographers, designers, illustrators, and print professionals
to deliver within budget and on schedule.
addition I manage a total of 12 rental units in Medford, Cambridge, and Lynn
the mother of two active boys running a household with many moving parts.
for graphic design company and real estate
income and expense reports and analyzing using Quickbooks
expenses and suggesting ways to streamline and reduce expenses.
all bills are paid on time.
payroll using Gusto payroll system
Quickbooks system to cloud-based Quickbooks system
ways to streamline payroll or operations
sorting and distributing my incoming emails and snail mail (regular mail).
electronic and hard copy files and folders to keep file systems clean for all
businesses and personal matters.
design files and folders to keep file systems clean.
printer write-backs or other final electronic files are archived as necessary.
design files are cleaned out at end of every job and overseeing designers to
make sure folders are cleaned out.
Dropbox server and Google Drive for optimal file organization and archiving.
all hard copy and electronic files for multiple businesses and personal matters
and devising systems to move things to a virtual/electronic environment
client or tenant requests for files or other questions.
out necessary contract, forms for graphic design business, real estate
business, and personal matters.
track of and updating of certifications, memberships, subscriptions, insurance,
business fees, and other paperwork.
background checks on prospective tenants for real estate.
existing and new tenant leases and other required paperwork.
upkeep of design studio including errands such as:
materials (cartridges, batteries, light bulbs paper)
office and FedEx runs
supplies as needed
in preparing for meetings and presentations for graphic design firm including
help creating mockups or electronic presentations.
with marketing tasks as needed for graphic design firm.
out, sending, organizing forms for children’s camps, schools, health records,
and other activities.
managing household and rental properties including finding and/or scheduling
additional services we may need (finding landscaping services, dog walking
services, pest control services or other things that come up for example).
understanding of Quickbooks and accounting for small business.
experience as a bookkeeper or accountant for at least 5 years.
· Proven admin experience.
· Must be
able to meet deadlines in a fast-paced quickly changing environment.
proactive approach to problem-solving with strong decision-making skills.
level verbal and written communications skills.
· A great
listener with the ability to absorb requests and create solutions with minimal
to work quietly and independently.
level productivity and organization skills.
versed in working with virtual office environments, Zoom meetings, online
systems, electronic scheduling, and the latest productivity software.
understanding of entire MS Office suite and Google sheets.
to organize a daily workload by priorities.