New England Conservatory of Music

290 Huntington Avenue
Boston, MA 02115

Date Posted:
July 15, 2019

Eastern Massachusetts



Program Coordinator, Preparatory School


The Program Coordinator provides administrative support, including recruitment, for a number of academic and performance areas of NEC’s Preparatory School, including Voice, Jazz, Contemporary Improvisation, Theory and Composition. In addition, the Program Coordinator is responsible for managing all daily operations, scheduling, planning, personnel and season planning for several ensembles, including the Choruses, Youth Jazz Orchestra, Youth Brass Ensemble, Trombone Choir, Clarinet Consort, Cello Choir. This position reports to the Preparatory School Associate Director.

  • Support the Voice, Jazz, CI, Theory and Composition departments, particularly the department chairs, in recruitment, curriculum, and other administrative tasks.
  • Work with the Theory and Composition chairs on placements, classroom needs, attendance and departmental projects and festivals.
  • Provide high-quality interaction with Prep students and families while addressing their administrative and artistic needs.
  • Provide operational, logistical and administrative oversight for the NEC Prep Choruses (Preparatory Chorus, Children’s Chorus, Chamber Chorus, Tourjee Chorale, Youth Chorale and Youth Camerata) and other NEC Prep Ensembles including the Clarinet Consort, Cello Choir, Youth Brass Ensemble and Trombone Choir.
  • Manage daily departmental and ensemble concert and rehearsal operations including room requests, stage diagrams, production forms and instrument needs.
  • Provide operational, logistical and administrative oversight for the Jazz small and large ensembles, including the Youth Jazz Orchestra.
  • Maintain visible presence to students, families and faculty during Prep activities.
  • Serve as an administrative liaison and respond to all inquiries from students, faculty, staff, prospective students, and others.
  • Create and maintain accurate personnel rosters; in conjunction with the Prep Registrar confirm that all students are appropriately registered for their lessons, ensembles and courses.
  • Track student attendance and work with families, faculty, conductors and staff to resolve and approve absences requests for classes and small ensembles.
  • Prepare, produce and distribute ensemble and course schedules and handbooks along with schedule change memos, updates and concert memos to all students, families, staff and faculty.
  • Maintain an active leadership role in ensemble and departmental recruitment, including marketing materials and social media.
  • Hire, train, evaluate, and motivate work/study orchestra assistants.
  • Track work/study payroll; prepare payment vouchers for orchestra assistants, instrument ringers and sectional coaches.
  • Maintain accurate electronic and/or hard copy departmental files and records; update in-house databases to reflect most accurate contact information for families.
  • Coordinate and track departmental progress reports and evaluations.
  • Assist in management of the Saturday Prep Welcome Center.
  • Assist with fall and spring auditions.
  • Performs other duties as assigned
  • Bachelors degree required.
  • Strong music background required.
  • 1 year of related experience preferred.
  • Demonstrated leadership ability to execute complex logistics and react to and resolve sensitive situations.
  • Ability to manage priorities and workflow in a fast paced environment while maintaining an acute attention to detail.
  • Physical ability to setup and move equipment required.
  • Excellent verbal and written communication, interpersonal and organizational skills, including strong problem- solving skills.
  • Must be available to work a Tuesday-Saturday schedule during the academic year and a Monday-Friday schedule from June-August. Attendance at some evening and weekend concerts is required.
  • Strong computer skills including knowledge of Microsoft Office Suite, e-mail, and internet.
Apply by:
September 09, 2019
About this Organization:
New England Conservatory is a living laboratory, built on 150 years of innovation, openly pushing the boundaries of making and teaching music. We educate and train musicians of all ages from around the world, drawing on the talent and deep reservoir of experience of our distinguished faculty. We are dedicated to inculcating the highest standards of excellence and nurturing individual artistic sensibility and creative growth. Understanding that music is one of the transcendent expressions of human civilization, NEC aspires to ensure it a central place in contemporary society.