North Bennet Street School

150 North Street
Boston, MA 02109
www.nbss.edu

Date Posted:
July 17, 2019

Region:
Eastern Massachusetts

Category:
Administrative

Type:
Full-Time

Assistant to the President

Description:

  The Assistant to the President provides high level administrative support and project management for the activities of the President, including coordinating appointments, correspondence, and travel as well as managing special projects and committees to advance strategic initiatives. The position is also the primary administrative liaison to the Board of Directors and Advisors, supporting and coordinating their activities. While directly supporting the President, the position is collaborative in nature, assisting across staff, faculty, and board projects.

Essential Duties:

Administrative Support

• Schedule President’s appointments and activities and maintain a comprehensive calendar. Collect materials/background information and prepare President in advance.
• Manage incoming correspondence and prepare draft correspondence.
• Screen incoming calls, inquiries, and correspondence to the President, respond independently when possible, use discretion in providing information, and direct inquiries to appropriate colleagues at NBSS.
• Assist the President with agendas for internal and external meetings.
• Maintain comprehensive filing system, including maintenance of confidential files.
• Prepare purchasing card and expense reports.
• Arrange travel plans and itineraries, and compile materials for travel related activities.
• Maintain confidential information of all correspondence, documents, and board member discussions and related materials.

Board of Directors and Board of Advisors Relations

  • • With the President and Director of Development, coordinate the Board’s calendar, including scheduling, preparation, logistics, and materials for all meetings and committees.
    • Attend meetings, take and keep minutes, and maintain the official records of all Board actions, committee assignments, and membership terms.
    • Organize new board member orientation, including an orientation handbook for all new Directors and Advisors.
    • Coordinate Board receptions and social events.
    • Assist Board of Directors and Board of Advisors with inquiries and special requests.
    • Maintain Board of Directors and Board of Advisors database files, email contact lists, and office files.
    • Assist the Board Chair, President, and Director of Development in maintaining frequent contact with Board members.

Special Projects and Event Coordination

  • • Assist President with research of projects and initiatives.
    • Assist with planning for special projects, including partnership events with outside organizations.
    •Provide support for Public Program initiatives, including logistics and set-up.
    • Coordinate logistics for special projects, events, and meetings, including room set up, food set up and clean up, AV set up, materials distribution, and follow up.
    • Monitor kitchen inventory to support events.

General Responsibilities and Support

  • • Support the President in promoting a culture of collaboration, inclusivity, and creative working.
    • Work evening and weekend events as required.
    • Perform other duties as assigned.

Qualifications:
  • • 3-5 years relevant experience in all aspects of nonprofit executive-level administration, including direct work with volunteer leadership.
    • Project management experience, including events, with a collaborative and cross-departmental approach.
    • Meticulous attention to detail.
    • Strong organizational, management, writing, and problem-solving skills.
    • Strong multi-tasking skills and ability to plan and execute a number of ongoing projects simultaneously and with minor supervision.
    • Demonstrated diplomacy, judgment, initiative, and ability to maintain strict confidentiality.
    • Flexibility and ability to work well under time constraints.
    • Initiative and ability to anticipate needs with minimal direction, meet deadlines, ability to effectively organize oneself and others and to ‘manage up’.
    • Excellent interpersonal skills, poise, and discretion.
    • Open and regular communicator about progress towards goals.
    • A team player committed to the team’s well-being, to building authentic relationships with colleagues, and to proactively modeling institutional customs, beliefs, and values.
    • Ability to work with a culturally diverse population and a variety of stakeholders and audiences.
    • Bachelor’s degree or equivalent experience.
    • Strong knowledge of Microsoft Office Suite, Gmail and Google applications, as well as online research skills.
    • An understanding of the unique nature and mission of North Bennet Street School, and experience with a craft, trade, or related activity preferred.

How To Apply:
Send a cover letter and resume to jobs@nbss.edu.
Apply by:
August 02, 2019
Salary:
Salary commensurate with experience. Health, retirement, and other benefits are available.
About this Organization:

One of nation’s oldest schools for hands-on training in traditional trades and fine craftsmanship, North Bennet Street School (www.nbss.edu) is internationally known for its programs that help students to achieve meaningful lives and livelihoods. For more than a century, the exceptional programs, master faculty, and inspiring community have encouraged individual growth, curiosity, technical mastery, and commitment to excellence.


The School offers full-time programs in Bookbinding, Carpentry, Cabinet & Furniture Making, Jewelry Making & Repair, Locksmithing & Security Technology, Piano Technology, Preservation Carpentry, and Violin Making & Repair. In addition, NBSS provides continuing education classes in a range of related disciplines. The School is located at an impressive, new facility in Boston’s historic North End, the community in which it was originally founded in 1881.


The School employs all persons on the basis of occupational qualifications and does not discriminate against any individual because of race, religion, age, gender, color, national and ethic origin, disability, sexual orientation, genetics, or any other status protected by law.