Boston Youth Symphony Orchestras

855 Commonwealth Avenue
Boston, MA 02215

Date Posted:
July 22, 2019

Eastern Massachusetts



Operations Associate


BYSO serves qualified student musicians in grades K-12 and believes that an exceptional classical music experience can be life changing. At BYSO, students experience a transformative music education through participation in our nationally-renowned orchestras and outreach programs.To support these efforts, BYSO is seeking a full-time Operations Associate to assist in effective implementation of all activities for the BYSO including: weekly rehearsals (Sundays), concerts, special events, library services, annual auditions, 2-week summer camp in Maine, and tours. The Operations Associate is a key member of the operations team in the preparation and execution of BYSO activities. S/he reports to the Director of Operations and Community Programs and will oversee a crew of work-study students.

Primary Responsibilities

• Manage the operation and maintenance of all BYSO music library services

• Prepare concert production and logistical information

• Assist with backstage/onstage operations for rehearsals, performances, special events, summer camp, and auditions

• Supervise work study crew for set-up/break-down for Sunday rehearsals, hold annual orientation/training

• Communicate regularly with students and parents via email, telephone, and in person

• Manage attendance recording and reporting; create, analyze and communicate trends regarding past and future absences

• Manage the processing of incoming applications and scheduling of audition times; oversee database maintenance

• Assist with processing incoming registration forms and contracts into new personnel lists

• Manage Auxiliary Instrument inventory, loan process and maintenance

• Relocate to Maine for BYSO camp weeks; Assist with the organization of bus lists, medical forms, cabin assignments, and seating assignments

• Assist with tour planning and logistics as needed


• Bachelor’s degree in music or arts administration and a strong interest in managing library services and supporting operational logistics in a non-profit, performing arts setting; Thorough knowledge of classical music

• Ability to manage a rigorous schedule, and the needs and expectations of a wide range of constituents

• Ability to prioritize and address a broad range of tasks in a fast-paced environment with meticulous attention to detail

• Desire to work with student musicians; commitment to outstanding customer service for students and families

• Excellent written and verbal communication skills; strong interpersonal skills

• Demonstrated independent, mature judgment

• Experience with standard business software and information technology

• Candidate must have significant experience in independent work and must be self-motivated

• A sense of humor is a must

How To Apply:

Please send cover letter, resume, and references (PDF documents only) to Kathryn Rudolph, Director of Operations and Community Programs, at No phone calls please. 

Posting will remain open until the position is filled. Applications received prior to August 10, 2019 will be given preference.

Apply by:
August 31, 2019
Commensurate with experience
About this Organization:

The mission of BYSO is to encourage musical excellence in a professional and supportive environment by providing the highest quality orchestra training and performance opportunities to qualified musicians, grades K-12, and to make its programs accessible to underserved communities through financial assistance and outreach. Since its inception in 1958, the Boston Youth Symphony Orchestras (BYSO) continues to achieve the highest artistic standards, and remains committed to musical excellence. Today the BYSO is widely regarded as one of the country's finest youth orchestras and is recognized nationally as a model music and arts education organization.