The Boston New Music Initiative, Inc.

P.O. Box 45252
Somerville, MA 02145

Date Posted:
July 28, 2019

Eastern Massachusetts



Venue Coordinator


The Boston New Music Initiative (BNMI) is looking for enthusiastic volunteers to dedicate a few hours (typically 1-3 hours) per week to support the organization’s day-to-day operations. BNMI doesn’t maintain a physical office location, so most responsibilities can be performed online and with a flexible schedule. We’re sensitive to busy schedules (we all have those ourselves!) and work to accommodate the schedules of our volunteer staff as much as we can.

We’re looking for people who are organized, passionate about music and the arts, possess excellent written and verbal communication skills, and have an interest in developing skills and/or developing a career in arts administration, artistic planning, and project management.

Our volunteer staff consists of full-time music professionals, as well as professionals in industries such as information technology, nonprofits, higher education, and project management. We volunteer our time because we are passionate about promoting the performance of music by living composers, and advancing the careers of our membership, who consist of performers, composers, conductors, and music administrators. BNMI’s leadership is committed to improving career opportunities for its volunteer staff, and looks to serve as a resource to provide valuable hands-on experience, training, and mentorship whenever possible.


Reporting to the Director of Concert Series, theVenue Coordinator is responsible for researching, booking, and serving as the point-of-contact with venues for Organization concerts during the concert season. Specific responsibilities:

  • Upon request from the Director of Concert Series or Artistic Director, research all relevant details for general or specific venue rentals, including but not limited to location, rental cost (including potential for discounted or non-profit rates), maximum capacity, availability of dates and times, additional licenses or permits required, fees (i.e. use of green room, reception area, rehearsal space, etc.) and personnel (i.e. sexton, security, fire, police, etc.)

  • Serve as liaison between concert and rehearsal venues and the Organization throughout the production process, communicating all relevant details (i.e. load-in and load-out times, venue access and availability, security deposit, etc.)

  • Submit purchase orders for invoices and expenses incurred for venue rental, including ensuring receipt, completion, and return of all payments and/or required paperwork

  • Attend a minimum of two rehearsals per concert cycle, including the dress rehearsal and all concerts

  • Attend monthly staff meetings and other required staff events

How To Apply:
Interested applicants should send a brief letter of interest in the position and relevant experience, along with a résumé or CV to Beth Ratay, Artistic Director, at with the subject: “Venue Coordinator.” Applications will be reviewed as they are received.
Apply by:
August 30, 2019
About this Organization:
The Boston New Music Initiative, Inc. is a 501(c)(3) non-profit organization focused on establishing, maintaining, and developing an international network of contemporary music champions, performers, conductors, directors, and composers of music so as to foster collaborations, new music concerts, and commissions in the music industry. The organization's mission is to advance the careers of its members in the field of new music by serving as a resource for networking, professional development, commissioning, collaboration, and programming.

In nine concert seasons to date, BNMI has performed the works of over 150 living composers, including 24 world premieres and five commissioned works. In an ongoing effort to recognize, perform, and create new repertoire for the concert hall and beyond, BNMI holds a commissioning competition, a young composers competition, and two international calls for scores each season, with the winning composers programmed on future BNMI seasons.