Part-time, exempt, approximately 15 hours a weekSummary:
The Exhibitions and Program Coordinator provides administrative and logistical support for exhibitions, public programs and gallery events. This role is responsible for installation assistance, gallery maintenance, while serving as a liaison with students, faculty and outside communities. This role also is responsible for promoting the gallery’s programming online, through printed materials and via email.Major Functional Areas and Description of Duties:
-Responsible for the facilitation, coordination, and execution of all aspects related to exhibitions (both on campus and off); approximately 21 exhibitions/year.
-Ensure that exhibitions are properly maintained and housekeeping of galleries and collection area meet professional standards.
-Facilitates faculty-initiated student exhibition spaces.
-Facilitates all student exhibitions, reviewing guidelines, teaching professional art handling/install skills and managing approximately 11-12 annual. Installations.
-Serves as project lead and coordinator for community based exhibitions both on campus and beyond. Examples: Congressional Art Show, Montserrat Art Connection, Rockport Art Association and other projects as assigned.? Generates and manages all exhibition-related correspondence and contracts including loan agreements, insurance, condition reports and exhibition agreements.
-Responsible for organizing and coordinating all aspects of art shipping, including van rental, staffing, and booking of art handlers and their accommodations as needed.
-Responsible for ordering supplies for, exhibitions, events, the office and various programs.
-Assist the Assistant Director of Exhibitions and Public Programs with all aspects of the public programming: create artist contracts, communicate with artists to arrange for travel, manage artist apartment, manage W-9 submissions and submit budget requests.
-Assist with Gallery receptions and special events including: staffing, purchasing,refreshments and event set up.Communication
-Responsible for creating and posting gallery promotions (both internal and external),including advertising and calendar listings.
- Producing or coordinating flyers, signage, banners, postcards, and email invitations.
-Responsible for maintaining content for the gallery portion of the college website.
-Promote gallery programming activities through marketing initiatives and Constant Contact.
-Manage and grow contact database.Institutional
-Effectively represents the Gallery in cross-departmental meetings and externally with art world professionals and artists.