From the Top (FTT) is seeking an Administrative Assistant to
serve as a critical member of our leadership team in a dynamic and creative
work environment, supporting FTT’s Executive Director (ED) and other FTT
leadership. This position requires a highly experienced administrative support
person with excellent communication, organizational, and problem-solving skills;
excellent computer skills. including experience with both Macs and PCs; and a high
attention to detail.The Administrative Assistant is responsible for working diligently to
manage the Executive Director’s daily calendar, workflow, and travel
arrangements; supporting communication to the Board of Directors; coordinating logistics
for our education and community engagement program; and providing
administrative support to the Development and Marketing departments as needed.Key Duties and Responsibilities:
and professionally represent the ED to external and internal parties via phone
and prepare agendas for internal and external meetings called by the ED, as
well as Board of Directors and Advisors meetings. Prepare appropriate documents
and presentations for these meetings.
and submit expense reports and time sheets for ED and Director of Development
and External Relations.
all travel for ED, and other FTT leadership as needed.
and manage correspondence as needed on behalf of ED.
logistics for Board meetings, Board Committee meetings, Nominating Committee
meetings, and internal management meetings; take minutes and assist in tracking
meetings and track follow-through for ED’s supervision of educational
consultants across the country.
accurate and timely call records for donor meetings in Raiser’s Edge and
maintain contact database records.
as needed in gift processing and acknowledgment process with attention to
executive stewardship correspondence.
other related duties and Development functions as assigned.
degree and at least 1 year of administrative support experience required.
customer service and problem-solving skills; must be able to anticipate
potential problems and develop alternative solutions.
to work independently and collaboratively with other staff and to operate in a
fast-paced, energetic office environment which supports both on-site and remote
level of written and oral communication skills, time management, and organizational
skills; must be detailed-oriented and able to meet specific goals and deadlines
in a timely fashion.
computer skills (on both Mac and PC) and substantial knowledge of business software
applications, including Microsoft Office Suite; some database experience required.
A strong interest in classical music
and youth development preferred.
driver’s license preferred.
to engage in light physical activity such as lifting boxes weighing up to 20
complete criminal history and identity check screenings.
This is a part-time, non-exempt position eligible for Massachusetts Earned Sick
How To Apply:
send resume and cover letter to email@example.com with the job title in the subject line. No phone calls
From the Top is an equal employment opportunity employer. The
organization adheres to a policy of making employment decisions without regard
to race, color, religion, gender, sexual orientation, national origin,
citizenship, age or disability.
August 20, 2019
About this Organization:
From the Top believes that supporting, developing, and
sharing young people’s artistic voices is more important than ever. For almost
20 years, From the Top has amplified the stories and talents of America’s
extraordinary young musicians by presenting live performance opportunities in
premier concert venues across the country; producing a weekly NPR radio
broadcast that is heard by half a million listeners throughout the nation;
providing training in communication, leadership, and community engagement
skills; and administering scholarship opportunities that total more than $3
million over 13 years.Come join our fun, creative, and energetic