Administrative Assistant I -Academic Affairs Administration
Under the direction of the Staff Associate in Academic Affairs, this Administrative Assistant I will work closely with Academic Affairs staff to provide general support of academic programs, space planning and budget tracking. The Administrative Assistant I will support the Academic Affairs office, by providing administrative support in the areas more specifically listed below:
• Organize and maintain office functions such as incoming and outgoing correspondence, customer service, answering phones, and scheduling meetings.
• Provide administrative support for the college’s internal governance system.
• Coordinate, enter and maintain faculty personnel data in the Access database.
• Provide support tracking non-designated academic spaces on campus.
• Responsible for tracking faculty teaching loads and coordinating paperwork for various releases.
• Administratively support the college’s travel awards process and organize information sessions.
• Provide clerical support for the model coordination process (i.e. maintain schedules, process payment paperwork, respond to emails)
• Maintain the Academic Affairs Wiki page and /or other communication tools associated with the division (i.e. update staff info, policies, documents)
• Maintain well organized department files, including confidential faculty personnel files.
• Promote the University’s commitment to diversity, collegiality, and service excellence by:
• Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.
• Ensure optimum service to all internal and external partners in response to all requests for service and information.
• Maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.
• Other duties as assigned.
Experience: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below:
I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
• Excellent customer service and communication skills including oral, written and electronic
• Proven strong time management, organization and planning skills with an ability to multitask in a busy work environment
• Competency in MS Office software and Google Suite in a professional or educational setting; Adobe Suite helpful.
• Ability to meet the physical requirement of operating and maintaining a busy office as well as lift and carry up to 10 pounds.
• Background and/or interest in art or design a plus.
How To Apply:
Please apply on our website, careers.massart.edu.
September 11, 2019
About this Organization:
Founded in Boston in 1873, Massachusetts College of Art and Design (MassArt)is the only independent public university of art and design in the US. The university enrolls approximately 1800 undergraduate students in 22 disciplines and 195 graduate students in top-ranked MFA programs, M.Arch, and Art Education program.