Mass Audubon

208 S. Great Rd.
Lincoln, MA 01773

Date Posted:
November 08, 2019

Eastern Massachusetts



Grants Administrator - Mass Audubon


Mass Audubon is looking for a motivated and highly organized professional to bring their grants management and accounting expertise to its foundation and government support team. In this part-time position you will serve as the vital connector between cross-functional departments to ensure compliance with complex and impactful government grants. A love of spreadsheets, databases and numbers is essential as is the desire to contribute your expertise to helping Mass Audubon protect the nature of Massachusetts for people and wildlife.


Collaborate with development, finance, and program staff to ensure an accurate, timely, efficient and transparent process for managing the entire grant life cycle, from proposal to final reporting, primarily focusing on government grants and contracts.

Grant Project Management: Oversee the pre-award and post-award activity to effectively track expenditures for all projects receiving government funding and large foundation grants. Organize initial grant kick-off coordination and planning meetings for complex grant awards and assist with management of grant awards (grant reporting, team meetings, compiling spending reports, etc.). Submit financial reports and reimbursement requests and other materials to government agencies in a timely manner.

Maintain Grant Process & Systems: Implement and improve processes and systems related to grant proposal development and grants management. Serve as organizational grant management expert and update policies, best practices, and systems to improve efficiency and effectiveness.

Collaboration: Serve as key liaison between the development department, business office, and program staff at HQ and wildlife sanctuaries to support expense/match tracking, procedural compliance, and information flow related to grant-funded programs. Assist with the MOU/contract approval process and reporting schedule for sub-grantees on multi-partner grants led by Mass Audubon as the fiscal agent. Serve as the in-house authority for organizational grant management policies when working with internal management units and external partners and institutional donors.

Monitor and Implement Compliance Measures: Stay updated on state and federal regulations and guidance for management and submission requirements. Implement measures to ensure federal grant funding is managed in compliance with Office of Management and Budget (OMB) Uniform Guidance and A-133 audit requirements. Disseminate relevant information and updates to staff and administrators. Should an A-133 audit be required, work with Finance Department staff to ensure a successful audit process.

Grant Proposal Budget Development and Project Accounting: Work closely with development, finance and program staff to prepare proposal expense budgets that require confidential salary information and required government forms. Provide guidance and assistance for best practices for project expense accounting.


Bachelor’s Degree with a concentration in accounting or finance and/or previous experience in grants financial management, project management, accounting, and/or auditing.

Must be well organized, be able to work as a member of a team, and have excellent interpersonal skills.

Ability to interpret complex grant funding requirements, submissions, and budget projections and consistently meet deadlines.

Attention to detail and ability to work with a high degree of accuracy.

Ability to communicate effectively across a broad spectrum of staff, both orally and in writing required.

Knowledge of grant processes, including accounting and financial reporting. Proficient in the use of financial management software to include spreadsheets and databases, required. Knowledge of foundation, corporate, and government grant fundraising and compliance required.

Intermediate-level Microsoft Word and Excel skills required.

Successful candidates must pass a CORI, SORI, and driver’s record check

Preferred Skills

Knowledge of nonprofit financial reporting requirements, strong financial analysis and presentation abilities, Understanding of donor/nonprofit relationships.

Experience with government grants, especially with Massachusetts COMMBUYS, federal financial forms, and ASAP payment system.

Experience managing income/expense program budgets and tracking match dollars, basic understanding of generally accepted accounting principles, Office of Management and Budget (OMB) Uniform Guidance, and federally negotiated overhead rates.

Ability to interpret federal, state, and local government laws and regulations regarding grant administration.

Experience with advanced spreadsheet functionality (formulas, pivot tables, etc.).

Experience with ADP or other financial software, Adobe Acrobat Pro, and Constituent Donor Management database preferred.

Detail orientated and organized with experience reviewing the work of others to ensure accuracy and adherence to established standards.

Ability to collaborate effectively with multiple management units within deadline driven environment and simultaneously track work flow for projects managed by multiple leads.

Experience and integrity with handling confidential financial information.

Working knowledge of grant sub-contracting procedures.

Passion for Mass Audubon’s mission to protect the nature of Massachusetts for people and wildlife.

How To Apply:

By November 30, please email in a single .pdf your letter of application, resume, and a list of three recent professional references to:

Apply by:
November 30, 2019
About this Organization:

Mass Audubon is the largest nature-based conservation organization in New England. Founded in 1896 by two women who fought for the protection of birds, Mass Audubon carries on their legacy by focusing on the greatest challenges facing the environment today: the loss of biodiversity, inequitable access to nature, and climate change. With the help of our 160,000 members and supporters, we protect wildlife, conserve and restore resilient land, advocate for impactful environmental policies, offer nationally recognized education programs for adults and children, and provide endless opportunities to experience the outdoors at our wildlife sanctuaries. Explore, find inspiration, and take action at