2 Boylston Street, Suite G-6
Boston, MA 02116
Date Posted: January 17, 2020
Region: Eastern Massachusetts
The Managing Director ensures continuous, efficient and smooth operation of and programming for CHSNE with oversight and guidance from the Board of Directors, through the Executive Committee in between board meetings. The incumbent fulfills this responsibility by managing CHSNE’s corporate and financial recordkeeping and reporting requirements, maintaining an operating office for the society, supporting, participating in and/or generating fundraising efforts which may include grant writing and/or events, providing administrative support to the Board and its committees, organizing and maintaining a filing system and database to meet the organizational and archival needs of the organization, developing and/or implementing programs aligned with CHSNE’s mission.
PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS:
Manage programming activities including the Annual Meeting, Chronicle, walking tours, archives, and other special or committee led events; utilize traditional mailing and social media platforms to generate publicity and attendance for programming activities; maintain the society’s social media presence.
Work with Board to develop fundraising plans and activities, including, as applicable, writing and applying for grants, coordination with local partners, and cultivation and maintenance of donor rolls.
Maintain an office which operates as efficiently as possible with duties that include engaging/assisting visitors, correspondence and telephone calls with appropriate assistance and referrals, ensuring coverage of office during posted office hours, establishing and providing guidance for sound office policy and procedures. Order office supplies as necessary to maintain inventories and ensure proper equipment operation.
Assist Board of Directors in setting an annual budget and manage the society’s operations within that budget. Work closely with the Asian American Civic Association, CHSNE’s fiscal administrator to ensure timely acknowledgements, deposits, entries into financial recordkeeping system, and preparation of financial reports.
Work with Treasurer to fulfill organization’s responsibility for federal and state tax returns and other corporate reporting requirements.
Maintain office files and archival information through development and maintenance of an organized and efficient filing system.
Provide administrative support to the Board and committees as needed including calendars and reminders, preparation of meeting materials; committees such as Collections, Newsletter, Tours, Executive, and Finance.
Perform other similar and related duties as required or directed.
Minimum Bachelor's degree, in particular fields with a community-based, arts and culture, journalism, media studies, or social justice component.
Minimum 2-year office experience, 2-year community engagement experience.
Experience and ability to work independently and with minimal supervision.
Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.
Good organizational and verbal and written communication skills.
Competency with computers, technology, social media. Windows Office, e-mail, and the ability and willingness to acquire further technical knowledge as may be appropriate.
Strong interpersonal skills.
Bilingual and/or bicultural preferred (Cantonese/Mandarin and English).
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¹ Americans for the Arts. (2017). “Arts & Economic Prosperity 5: The Economic Impact of Nonprofits and Cultural Organizations and Their Audiences in the State of Massachusetts.” Retrieved from www.AmericansForTheArts.org
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