Sterling & Francine Clark Art Institute

225 South Street, P. O. Box 8
Williamstown, MA 01267

Date Posted:
December 18, 2019

Western Massachusetts



Program Coordinator, Research & Academic Program

Position Summary
The Clark Art Institute seeks a Program Coordinator, Research and Academic Program. This position serves as office manager for the Research and Academic Program (RAP) at the Clark. RAP’s departmental mission is to support advanced scholarship in art history and visual culture through residential fellowships, symposia, lectures, and teaching. RAP hosts 17-21 scholars a year and presents several public and private scholarly events.
Major Duties and Responsibilities (Essential Functions)
  • Administer Clark Fellowship program:
    • Manage the fellowship application process
    • Prepare for fellows’ arrival, including letters of agreement, visa applications, stipend payments, travel arrangements, housing and office assignments, etc.
    • Serve as the Clark’s ARO for the U.S. Department of State SEVIS program (Student and Exchange Visitors)
    • Prepare fellows’ lecture schedule; prepare and send lecture announcements
    • Assist fellows as needed
    • Order/restock household item inventory at Visiting Scholars Residence
  • Provide administrative and secretarial support to RAP, including:
    • Review and coordinate calendars of the Clark and Williams College in order to schedule RAP lectures and events.
    • Serve as logistical contact for participants of RAP events, including travel, hotel, bios, recording permissions, car service, contracts and stipends
    • Order/restock office supply inventory for RAP staff and for fellows’ offices
    • Work with manager of donor information systems to add, update RAP contacts in Raiser’s Edge database
    • Attend weekly RAP staff meetings
  • Serve as the cost center manager for the RAP department, including:
    • Prepare annual budget
    • Track RAP event expenditures
  • Other duties as assigned
Minimum Qualifications
Education, Training, and Traits
  • Bachelor of Arts required
  • Strong organizational skills, and the ability to juggle multiple projects with competing priorities and deadlines
  • Demonstrated ability to pay attention to detail
  • Ability to use Word, Excel, PowerPoint, Foxit, MIP, and Raisers Edge
  • Demonstrated ability to work collaboratively and independently

Work Experience
  • At least 3-5 years of experience required

Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Physical Demands: This position requires sitting at a desk/workstation and using a computer for prolonged periods of time.
  • Work Environment: Work will be performed in an office environment and in museum spaces. The noise level in the work environment is usually low to moderate.
How To Apply:
Please visit
Apply by:
February 12, 2020
About this Organization:

The Sterling and Francine Clark Art Institute is one of only a small number of institutions globally that is both an art museum and a center for research, critical discussion, and higher education in the visual arts. Opened in 1955, the Clark houses an important collection including exceptional European and American paintings and sculpture, extensive collections of master prints and drawings, English silver, and early photography. Its nineteenth-century French Impressionist paintings, including more than thirty works by Pierre-Auguste Renoir, are a major strength of the collection.

 The Clark Library, open to the public with more than 240,000 volumes, is one of the nation’s premier art history libraries. The Clark also houses and co-sponsors the Williams College Graduate Program in the History of Art.

 The Clark’s 140-acre campus features scenic meadows and trails, inviting visitors to enjoy art and ideas in a setting of great natural beauty.